Import Creditors Transactions From MDS

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Creditor Transactions - Import Creditors From MDS

Where stock creditors' invoices have been entered in the MDS Goods Received program, you use this option to import the invoices from MDS into MCL.

Technical Tip

You can also import creditors from MDS as part of normal End of Day processing (refer to "End of Period - End of Day").

Select CREDITOR TRANSACTIONS | IMPORT CREDITORS FROM MDS.

Micronet displays the Creditors Transaction - Import screen.

Select FILE | NEW.

Micronet displays the Add New Batch screen.

Complete the following fields:

	Field	Value
	Batch Id	Enter a unique batch number.
	Description	Enter a meaningful description for the batch.

Select Accept.

Micronet creates a new batch and displays the Creditors Transaction - Import screen.

Select the Import button.

Micronet displays the Import Creditors from MDS screen.

Complete the following fields:

	Field	Value
	Enter Starting / Ending Date	To include a specific date range in the report, enter or select the starting and ending dates of the MDS invoice transactions to import.
	Enter Starting / Ending Aging	To include specific period numbers in the report, enter the starting period number and ending period number of the MDS invoice transactions to import.
	Enter Starting / Ending GL Period	To include specific GL periods in the report, select the starting GL period and ending GL period of the MDS invoice transactions to import.
	Calculate Aging from Date	Check this box if you want Micronet to calculate the ageing of the creditors' invoices being imported based on the date of the MDS Costed Goods Receipt.
	Set Aging to Current	Check this box if you want Micronet to calculate the ageing of the creditors' invoices being imported as current, irrespective of the date of the MDS Costed Goods Receipt.
	Calculate Aging from GL Period	Check this box if you want Micronet to use the GL period number from MCL to calculate the ageing of the creditors' invoice being imported. You should only select this option when the period number of the MDS invoices does not correspond to the current MCL period number.

Technical Tip

You should enter values in only one of the first three pairs of fields. Alternatively, you can leave these fields blank to import all transactions.

Select Ok to import the selected transactions.

Micronet updates the batch and displays the Creditors Transaction - Import screen.

Note that after importing, the batch total displays the total value of invoices imported.

Select FILE | PRINT.

Micronet prints (and posts) the selected batch.

Batches are usually printed at the end of each month. The batch is deleted after printing; an audit report is produced and should be retained.

Best Practice

The Creditors Transaction screen should be cleared completely before Creditors End of Month is performed (refer to "End of Period - End of Month".